Industries
Coworking Space Cleaning in Santa Rosa
Santa Rosa shared workspaces, from open hot-desk floors to booths, conference rooms, member kitchens and lounges, cleaned around the hours your community keeps.
Printable checklist
Shared workspaces in and around downtown
Santa Rosa’s shared workspaces turn up in very different buildings: upper floors above downtown storefronts, brick and timber spaces near Railroad Square, converted industrial units with exposed concrete and roll-up doors, and flexible office suites in the business parks north of the city center. Smaller shared offices also sit on the main streets of nearby towns such as Petaluma and Sebastopol.
What they share is a floor used by many people who don’t work for the same company. Members come and go on their own schedules, day-pass guests arrive without notice, and the space has to look the same at 7 a.m. as it did on the tour. A cleaning plan for a coworking floor is built around that turnover rather than a single office’s nine-to-five.
Open desks and the belongings left on them
Hot desks are wiped top to bottom every visit: the desktop itself, the monitor mount, any task light, the armrests of the chair and the charging ports along the desk edge, where fingerprints build up. Dedicated desks carry a member’s own things, so the crew dusts and wipes around them and never moves a notebook, a charger or a framed photo.
Locker fronts, mail cubbies and printer stations are dusted and wiped, paper scraps around the shredder are collected, and every desk-side bin is emptied and relined. When a member clears out a desk at the end of a month, that desk can be cleaned fully before the next one arrives.
Booths, meeting rooms and the event floor
Phone booths are small enough that one smudge stands out. Crews clean the glass inside and out, wipe the bench or stool and the small work shelf, and dust the vent grille. Meeting rooms get their tables and chairs reset, whiteboards cleaned once your staff mark them clear to erase, and the remote, touch panel and speakerphone wiped.
Many spaces host talks, workshops and member mixers in a shared room. A late crew can turn that room around once the event ends, folding tables away, clearing cups, wiping counters and running a vacuum, so members arriving early the next day find a working floor rather than last night’s party.
The shared kitchen and coffee bar
A coworking kitchen is used by every member, every day. Counters, sinks and backsplashes are washed, coffee machine exteriors and drip trays are cleaned, microwave interiors are wiped and appliance handles are cleaned on each visit. The refrigerator gets a clear-out on the day you pick, with a notice posted the day before so members can claim what’s theirs.
Coffee, tea, snacks and drinks don’t have to be another errand for your community manager: they can be bought and shelved for you on a set schedule through pantry restocking.
Daytime coverage while members are in
Nightly visits reset the space, but members use the restrooms and coffee bar from morning to evening. A day porter keeps up between visits: checking restrooms, wiping the coffee bar, emptying bins that fill fast, straightening lounge cushions and clearing cups left in phone booths. Porter hours can be added for a few days a week or every weekday, and adjusted as membership grows.
Restrooms, showers and floors
Restrooms and any showers or bike rooms are scrubbed and mopped, mirrors and partitions wiped, and toilet paper, hand towels, soap and seat covers refilled, using your own stock or paper and soap we deliver through janitorial supplies. Wellness and parents’ rooms are dusted and wiped with the same care as the restrooms.
Floors vary by building. Carpet tile in open work areas takes vacuuming every visit and carpet extraction on a slower cycle, exposed concrete in converted buildings takes machine scrubbing, and vinyl plank or tile is damp-mopped, with stripping and refinishing for vinyl tile through floor care.
Starting with a tour of the floor
We begin the way your members do, with a walk through the space alongside your operator or community manager. We look at desk counts, booths, meeting rooms, kitchens and restrooms, note when the floor is emptiest, and talk through access for buildings open to members around the clock. The task list and visit times come from that walk, with evenings, early mornings and weekends all available.
Because laptops and personal things stay on desks overnight, nobody joins the route without passing a background check, and a supervisor walks the floor on inspection visits. Insurance, bonding and workers’ compensation are all held. To plan a tour, get in touch; our office cleaning page covers private suites in the same building.
A few useful answers
Common questions.
When do you clean a space members can enter at any hour?
In whichever window your door-access records show the fewest people inside, often between midnight and dawn. Working one zone at a time leaves anyone still at a desk with a clean, quiet area around them.
Do cleaners move items left on a hot desk?
No. Items stay put, and only the bare desktop around them gets wiped. Your staff decide whether anything left overnight goes to a lost-and-found shelf.
Can the shared fridge be cleared out every week?
Yes. Pick the day, and the crew empties expired food, wipes the shelves and door bins, and cleans the seals. A sign posted the day before gives members time to take their own food home.
Does our landlord need to chase you for insurance paperwork?
No. We issue each client its own certificate of insurance, and we can name your landlord or property manager as the holder and send it to them directly.
What if our member count doubles next year?
The plan grows with it. Visit frequency, porter hours and the task list are revisited with your community manager, so the schedule tracks how full the floor gets.